Registered Office Change

What Is Registered Office Change?

Registered Office Change is the process of updating the official address of a company with relevant authorities. This address is where legal notices and communications from government agencies are sent. It is important for businesses to keep this address up to date to ensure proper communication.

Features of Registered Office Change:

• Mandatory for Companies: Companies must have a registered office to receive legal documents and official communication.
• Change in Business Location: When a company moves to a new location, it must notify the authorities to update the registered office address.
• Compliant with Law: Updating the registered office ensures compliance with company law and other legal requirements.
• Communication Hub: The registered office is the official address where government and legal documents are sent.
• Proof of Address: The new address must be backed by valid proof such as a lease agreement or utility bill.

Benefits of Registered Office Change:

• Legal Compliance: Ensures that the company is compliant with regulatory requirements, avoiding legal issues.
• Updated Communication: Keeps communication with government bodies and stakeholders smooth and uninterrupted.
• Company Records: Helps maintain accurate company records by keeping the registered office address up to date.
• Avoid Penalties: Not updating the registered office address can result in penalties or missed legal notices.

Eligibility for Registered Office Change:

• Any Company: Any company or organization with a registered address must follow the process to change it when relocating.
• Compliance with Jurisdiction: The new address must be within the jurisdiction of the company’s registration.

Process of Registered Office Change:

1. Approval: Obtain approval from the company’s board of directors or shareholders for the address change.
2. File with Authorities: Submit the necessary form (e.g., Form AD01 in India) with the relevant regulatory body.
3. Update Company Records: After approval, update the company’s internal records and databases with the new address.
4. Notify Stakeholders: Inform employees, clients, and other stakeholders of the change.
5. Receive Confirmation: Once the update is processed, the company will receive confirmation of the address change.

Documents Required for Company Address Change Filing:

• Board Resolution: A resolution passed by the board of directors authorizing the change.
• Form Submission: Completed form for notifying the change to the authorities.
• Proof of Address: Utility bill, lease agreement, or property tax receipt as proof of the new address.
• Business Registration Documents: PAN card, GST registration, or incorporation certificate for the business.